The Preferred name field lets you enter a nickname or a common name for a person and have that appear in place of their first name in many places throughout Populi. If Eleanor Rigby goes by "Ellie", or Aloysius James Quincy wants to go by his middle name, you got them covered—Ellie Rigby and James Quincy. But what if everybody at your school calls you Pastor Ken, or Sister Ramirez, or Dr. Stein? The Preferred name doesn't quite work—you could enter bad data into Populi's name fields... or you might just be out of luck. We've always given you all the fields you need for good record keeping, but not what you needed for an online community.

Enter Populi Name.

The Populi Name is what everyone will see if they look at your profile or a class roster or see your name on the Students Table... or anywhere else your name displays. By default, it automatically fills in with your First or Preferred name followed by your Last name. This is what already displayed most of the time. But with the new, separate Populi Name field, school staff can enter whatever you wish to be known as in Populi. Dr. Alice Charlotte Smith can now be Dr. Smith. Sister Lena Ramirez can now be Sr. Ramirez. And that art student who is known around campus as the Fire emoji? No problem.

The Populi Name name will be used in Populi itself and display for all users; documents like transcripts and financial statements will still use legal names. On the profile, Staff users will have the option to see a person's full legal name with a click, or, if they prefer, they can choose to see the full name by default via a personal setting.

We're always trying to make Populi friendlier and more familiar for all our users, and to that end we're willing to look at anything—even something as basic as how a name displays.

We're soon to release a big update to Files. Here's a look at what's coming...

Subfolders

It's one of our top feature requests: subfolders. Just like the name sounds, it's a folder within a folder that helps you better organize your files. Of course, we also added functions that let you move or copy files from one folder to another.

More storage

Previously, every user at your school was given 50 MB of file storage. With the update, your school's Populi Account Administrator can set file storage limits by user role. For example, you could give faculty 2 GB of file storage and limit students to 500 MB.

Improved file sharing

Sharing files is much improved. You can send files to other Populi users or share folders with individuals and people with certain user roles. When sharing folders, you can specify what level of access a role or person has—they can view files, edit (add new ones, delete, rename, etc.), or manage (share the folder with others, for example).

Large file uploader, viewer, and file options

We updated the file uploader—now you can easily upload big files by dragging-and-dropping (the same way you can in courses and other places in Populi). Audio and video files play right from the built-in media viewer. The document viewer lets you look at PDFs, images, word documents, spreadsheets, and more right in your browser. And if you need to download, send, rename, or delete the file, those functions are near at hand.

A few notes

We're moving the Files link up into the top-level navigation bar (it's currently next to the My Profile tab).

In the old Files, you would upload files into the Shared folder and specify which user roles could access that item. To accommodate the update and its expanded pallette of folders and sharing features, we'll transfer your shared files into new shared folders for each user role (or combination) with which you've shared a file. For example, if you've shared some files with faculty and others with faculty and advisors, those files will be transferred to two new folders: one called Shared with faculty and the other called Shared with faculty and advisors.

If you have any questions, don't hesitate to contact Populi support.

We're shortly to release some improvements to Financial Aid that we thought merited a heads-up:

• The aid application student view gives students a couple new tools. In the section where students can accept and reject aid award offers, they can now decrease the loan amount they wish to accept. Additionally, each award includes estimated disbursement dates.
• We've added a couple new ways to catch mismatches between the enrollment status on a student's aid application and the student's actual enrollment. There's a mismatch indicator on the Aid Applications report to help you spot such students. Additionally, financial aid users can opt-in to receive emailed alerts of such mismatches.
• Financial Aid > Reporting now includes a FISAP report that lets you export the raw data.
• The built-in Stafford Loan has been renamed Direct Loan, to better comport with what it has been called for, oh, the past five years.

These improvements, plus some behind-the-scenes upgrades, should be going live in the wee hours of March 9, 2017.

We've added a few new features to courses over the past few weeks that we thought we'd highlight for you...

Replies to replies

You can now reply to replies in discussions. So, a student comments, another replies to her, and yet another student replies to that reply. In graded discussions, the next level of replies is included in any reply-based grading criteria.

Incomplete students

We rejiggered how you grade incomplete students and mark them complete. In former times, you'd enter grades and switch the student back to enrolled all in one fell swoop. But that way of combining those actions didn't really suit our users, and change was in order.

Now you can grade assignments for a finalized incomplete student on the Student Course Summary page—and you can grade them as they're handed in, not all in one moment. Meanwhile, marking her complete (which changes her to enrolled and finalizes her grades and attendance) is a separate action. You also have options to fiddle with her pass/fail status during the incomplete phase. The new options will make handling incomplete students a lot simpler for a lot more of our users.

Miscellany: gradebook, Tin Cans, new audio player

We added a new action to the gradebook that lets you fill all empty assignment grades with 0's. It'll come in handy for situations where you have a bunch of ungraded assignments that you don't want to excuse—with one click, you can enter 0 grades for each and every one.

You can now include Tin Can elements in lessons. Tin Can is a software specification that lets learning content and systems speak to each other. If your school is using e-learning content creators like Articulate and Adobe Captivate to generate online learning content, you can export that content as a Tin Can package and incorporate it into a Populi lesson. If you require students to complete the Tin Can, Populi will wait to hear from the element as to whether the student finished before letting him proceed to the next lesson.

Finally, we upgraded the audio player so every user gets the same playback experience regardless of browser.

We updated the 1098-T report with a bunch of new features last week. Here's what you need to know...

First things first

On January 1 of every year, Populi takes all the billing and financial aid information you've entered for your students and automatically generates a 1098-T form. The 1098-T report lets you review, release, and export these forms with tools that, conservatively, save you days of work. We keep an eye on the IRS regulations and make sure that the forms Populi generates comply with whatever new rules and minutiae those industrious pencil-pushers have scribbled into existence. And with the new features, you now have more tools at your disposal to get these forms off your to-do list.

Simply put, Populi does all the rote stuff so you don't have to.

They're compliant

Submitting a 1098-T to the IRS with a bad Social Security Number is what is known in higher ed accounting as a "big fat no-no". We've done a few things to help prevent that:

• Populi flags students with no SSN or an obvious "placeholder" number (e.g. 123-45-6789). It then prevents forms from being released to students who are so flagged. Meanwhile, you know exactly who's SSN's you need to update.
• There's a new checkbox that lets you indicate that you've complied with regulation section 1.6050S-1; said regulation requires you to hunt down the Taxpayer Identification Number (usually just the SSN) for your 1098-T students. This corresponds to the newly-scribbled-into-existence checkbox on the IRS forms.
• Before exporting, you have to release the forms! Exporting unreleased forms frequently leads to a lot of sorrow and heartache, and in the interest of sparing you, we've closed that door.

They're adjustable!

Sometimes, you just gotta adjust a 1098-T. This frequently happens with schools that get started with Populi mid-year or maintain financial records in something like Quickbooks. Now you can adjust the Populi-generated values for any unreleased 1098-T right on the report, a feat that used to require a support request. Changes are recorded to preserve the audit trail, and you can even indicate a voided or corrected form using the adjuster doohickey.

They're un-releasable!

After releasing a form, sometimes you wish you could just... unrelease a form—perhaps you catch an error, or you realize the student doesn't merit a 1098-T this year. Whatever the case, in former times you'd have to get Populi Support on the horn to do such a thing. Now there's a new Hide/Unrelease function in the Actions menu that puts the task on your own timetable.

Thus, the new features (we also put out a bunch of under-the-hood improvements, too). For all the details and how-to's, head over to the Populi Knowledge Base, or fire off a question to the support crew.

From everyone here to all of you who made 2016 a great year to work at Populi, we wish you a very Merry Christmas and a Happy New Year.